Free Purchase Order Generator

Create a purchase order online before buying goods or services from a supplier. Record exactly what is being ordered, the agreed quantities and prices, where it must be delivered and who authorized the purchase. Add your logo and brand color, review the live preview and download a supplier-ready PDF.

What should a purchase order include?

• Buyer and supplier details: identify both parties using accurate business names, addresses and contact information.
• A unique PO number: use a controlled sequence that employees, suppliers and accounts teams can reference.
• Order and delivery dates: state when the order was issued and when the goods or services are required.
• Delivery location: provide the warehouse, office, project site or receiving contact.
• Itemized order details: include meaningful descriptions, units, quantities, rates, tax, shipping and totals.
• Payment and delivery terms: document credit terms, shipment expectations, inspection requirements and authorization.

Purchase order vs invoice

The buyer issues a purchase order to authorize an intended purchase, normally before delivery. The supplier later issues an invoice to request payment for what was supplied. Putting the PO number on the supplier invoice helps both businesses connect the authorization, delivery and payment records.

A practical purchase-order workflow

1. Create and internally approve the PO before committing to the purchase.
2. Send the PDF to the supplier and ask for confirmation of price, availability and delivery date.
3. Check received goods or completed services against the PO.
4. Match the supplier invoice to the PO and receiving record before approving payment.

This simple matching process makes quantity, price or delivery differences easier to spot and gives the business a clearer purchasing history.