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Free Quote & Estimate Generator

Free quote and estimate generator with logo, brand colors, itemized pricing, tax, discounts and deposits. Preview live and download a professional PDF with no signup.

Your document, your brand Changes are saved on this device.
1

Brand & business

Shared across all three tools
2

Document details

3

Client

4

Project overview

5

Line items

6

Totals & terms

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Free Quote and Estimate Generator with Logo

Create a professional quote or estimate before work begins. Add your logo and brand color, describe the scope, itemize labor or products, set a validity date and show the deposit required. The live preview makes it easy to check exactly what the customer will receive before downloading the PDF.

What should a quote or estimate include?

  • Your business and customer details: names, addresses, email addresses and phone numbers.
  • A unique quote number: use a consistent sequence such as Q-2026-001 so the document is easy to reference later.
  • Issue and expiry dates: state how long the offered price remains valid.
  • A precise scope: explain the work, deliverables, assumptions and anything specifically excluded.
  • Itemized pricing: show quantities, units, rates, taxes, discounts, shipping and the total.
  • Commercial terms: note the deposit, payment schedule, expected timeline and how the customer accepts the offer.

Quote vs estimate: which should you send?

An estimate communicates an informed approximation when the final time, quantity or cost is not yet certain. A quote usually presents a more definite price for a clearly defined scope during a stated validity period. Terminology and legal effect vary by jurisdiction, so describe assumptions and change conditions instead of relying on the document title alone.

From accepted quote to invoice

Before sending, check the scope, tax treatment, currency, validity date and deposit. Keep the accepted quote with the project record. When the work or billing milestone is complete, create a matching invoice that references the quote or project number and requests payment.

Frequently Asked Questions

1. Is a quote the same as an estimate?

Not always. An estimate is usually an approximate price based on the information available, while a quote commonly offers a defined price for a stated scope and validity period. The legal effect depends on your wording and local law.

2. What should a professional quote include?

Include your business and client details, a unique quote number, issue and expiry dates, a clear scope, itemized prices, taxes, discounts, deposit requirements, exclusions and acceptance terms.

3. How long should a quote remain valid?

Many businesses use 14 or 30 days, but the right period depends on how quickly labor, material or supplier prices can change. Choose a date you can confidently honor.

4. Can I add tax, discounts and a deposit?

Yes. Each line item can have its own tax rate, while the document can also include an overall discount, shipping charge and required deposit percentage.

5. Is my quote data stored online?

The reusable business profile and draft are saved in local browser storage on this device. Only the current document is sent when you request the PDF download.