Free Invoice Generator

Create a professional invoice online without opening a spreadsheet or signing up for accounting software. Add your logo and brand color, enter the customer and line items, calculate tax and discounts, record an amount already paid and download a clean PDF ready to send.

What should a professional invoice include?

• A clear invoice title and unique number: consistent numbering makes invoices easier to track and reconcile.
• Seller and customer information: include the legal or trading names, contact details and addresses required for your records.
• Issue date, due date and reference: add a project, contract, quote or purchase-order number when relevant.
• Itemized products or services: describe what was supplied and show the unit, quantity, rate and applicable tax.
• Totals and balance: make discounts, shipping, tax, payments received and the remaining amount unambiguous.
• Payment instructions: tell the customer how to pay and which reference to use.

Make the invoice easier to approve and pay

Use the same customer name and reference found on the accepted quote or estimate. If the customer issued a purchase order, include its PO number. Use specific descriptions instead of vague labels such as consulting, verify the due date, and provide complete payment instructions. These details reduce avoidable questions and help the customer route the invoice correctly.

Invoice, receipt and tax requirements

An invoice is a request for payment; a receipt is evidence that payment was received. Business-registration numbers, tax identifiers, sequential numbering and mandatory wording vary by country and transaction type. This generator provides a flexible business document, but it does not determine whether an invoice meets the legal or electronic-invoicing rules in your jurisdiction.